Contact Info

Call or email today to arrange a visit:

Gallery Rentals
Phone 604.662.4714
rentals@vanartgallery.bc.ca

Permanent Collection

Rates and Policies

Our comprehensive policies and procedures guidelines are available through the Gallery’s rentals coordinator and will also be included with your contract. Rental clients may also request an electronic version prior to contract. Please note that clients are required to submit a list of all vendors to the Gallery’s rental coordinator 30 days prior to the event. All vendors must adhere to the museum’s policies and procedures. All event logistics must be approved by the Gallery’s rental coordinator. Due to strict conditions affecting works of art, all decorations, lighting, floral, ice sculptures, displays, audio/visual and sound equipment must be approved by the Gallery 30 days in advance of the event.

Availability
See our Rates section for information about pricing. The Lobby, Forecourt and Rotunda spaces are available after 5pm for setup except on Tuesday evenings, when the Gallery is open to the public until 9pm. The Heritage Boardroom, Courtroom, and Rooftop Pavilion are available both day and evening. The Gallery Cafè is not available for rentals purposes through the Vancouver Art Gallery.

Reservations and Bookings
To confirm date availability, place your reservation or to arrange a site visit, please contact:

Gallery Rentals
Phone 604.662.4714
rentals@vanartgallery.bc.ca

We look forward to working with you.

Rates
The rental fees listed below reflect the base price for rental of Vancouver Art Gallery facilities for a minimum event period of four hours for the Main Floor Gallery and Rooftop Pavilion, and four hours for the courtroom and Boardroom. If an event exceeds these times, or if any guest, vendor, or equipment remain on the premises one and a half hours after the scheduled end of the event or until midnight (whichever comes first), an overtime charge will apply. Rental fees include janitorial, engineering, security, and operations services. The Vancouver Art Gallery does not provide catering services, tables, chairs, decor, or linens. Additional security costs may be incurred due to specific client requests.

Access to the Main Floor exhibition is not included in the rental fees, but can be made available with prior arrangement. Additional fees will apply. Below are the rental rates for available event space options.

Deposit
Space is confirmed upon receipt of a non-refundable deposit of half of the rental fee for either the gallery or courtroom rentals. The non-refundable remainder is due 4 weeks prior to the event.

Security
All rates include security staff and site supervisor. Security is provided by the Gallery on site security team.

Food and Drink, Photography, Decor
Food and drinks are confined the venue areas when renting the gallery areas. No food or drink is permitted in the exhibition spaces at any time. Special event liquor licenses must be obtained by the renter and presented to the Rental Coordinator seven (7) business days prior to the event. It is illegal to serve alcohol on the premises without this license. Further information can be obtained at www.servingitright.com or 604.633.9798. All photography within the Gallery must receive prior approval. Photography is not permitted in the exhibition galleries. Any design and promotional material that incorporates recognition of the Vancouver Art Gallery requires prior approval.

Insurance Requirements and Indemnification Policy
Minimum liability coverage of five million dollars ($5,000,000) per occurrence for bodily injury and/or property damage is required. SBC Insurance offers reasonable rates. (604.737.3018)

Prohibited Events
The Vancouver Art Gallery is available for private event rentals only. Fundraisers, religious and politically-affiliated events, press and media events, as well as all publically ticketed events are not permitted in the Gallery.

Storage, Deliveries, and Cleanup
Catering, including food, bar service, flowers, music, and waste removal, are the responsibility of the event organizers and must be removed from the premises immediately following the event. All plant products must be treated with a pesticide before their arrival at the Gallery. Rentals to be placed in the lobby under the stairwell at the end of the event and must be removed by 9:00am the following day. Rental prices do not include food, beverage, music or equipment rentals such as tables, chairs, etc.

Floorplans and Capacities

Individual floorplans and images of our event spaces are available below. For larger gatherings, consider combining multiple spaces.
Please note: the Lobby, Forecourt and Rotunda must be rented together.

Lobby
Square Feet: 1885 Sq ft
Capacity: 300
Seated Capacity: 220
Location: 1st Flr, Gallery
Download floorplan PDF
Forecourt
Square Feet: 1436 Sq ft
Capacity: 150
Seated Capacity: 120
Location: 1st Flr, Gallery
Download floorplan PDF
Rotunda
Square Feet: 395 Sq ft
Capacity: 50
Seated Capacity: 50
Location: 1st Flr, Gallery
Download floorplan PDF
     
Boardroom 301
Square Feet: 770 Sq ft
Capacity: 90
Seated Capacity: 50
Location: 3rd Flr, Gallery Annex
Download floorplan PDF
Courtroom 302
Square Feet: 1187 Sq ft
Capacity: 100
Seated Capacity: 80
Location: 3rd Flr, Gallery Annex
Download floorplan PDF
Rooftop Pavilion & 4East
Square Feet: 1820 & 1491 Sq ft
Capacity: 250
Seated Capacity: 120 to 165
Location: 4th Flr, Gallery
Download floorplan PDF